LAKE CHAPALA SOCIETY
BOARD MEETING
September 3rd, 2008

BOARD MEMBERS PRESENT:  Nancy Creevan, Mary Ann Waite, Richard Bailey & Rick Feldmann.

ABSENT: Diane Miller, Mary Alice Sargent

OTHERS PRESENT: Scott Casbeer
The meeting was called to order at 11:36 am by President Nancy Creevan

The Minutes of the August Board Meeting were e-mailed to the Board.
Moved by Rick Feldman to approve the minutes and seconded by Richard Bailey. 
Motion Approved

FINANCIAL REPORT
The financial report was presented by Scott Casbeer and copies distributed to all members.
Total income for the month was $190,490.80 pesos (11.6 % increase from YTD 8/07)
Total expenses for the month were 158,136.35 pesos (3.2% increase from YTD 8/07)
Net income for the month is $34,354.45 (17.9% decrease from
YTD 8/07)
The following points were noted on income:

• Membership fees are down 4%
• Video rental are down 27.2%

The following points were noted on expenses:

• Building & Grounds up 87.6%
• Merchandise purchases are down 9%
• Wages are up 30.3%
• Part time wages are down 30.4%

Moved by Rick Feldmann to approve the Financial Report and Seconded by Richard Bailey. 
Motion Approved

Rick Feldmann passed out copies of the preliminary budget for 2009.
Since we are now breaking down the membership figures to reflect actual members paid for each year, we have to estimate 2008 membership for September through December.

Moved by Rick Feldmann and seconded by Richard Bailey that effective immediately we will delay all payments to vendors until the Treasurer can approve the disbursement in writing with the exception of Payroll and Student Aid.
Motion passed.

Moved by Rick Feldmann and seconded by Richard Bailey to deny the building proposal from the husband of Lucy Velez, the facilitator for IMSS.
Motion passed.

Moved by Rick Feldmann and seconded by Richard Bailey to approve the Student Aid request for WilkesEducationCenter teacher Joel Gomez Romo for approximately $1500 USD to receive the Warren Hardy Teaching Spanish Language Certification in San Miguel Allende in 2009.
Motion passed

Moved by Rick Feldmann and seconded by Richard Bailey to name the LCS Gazebo in honor of Bill Schroeder. Date of ceremony to be determined.
Motion passed

Moved by Richard Bailey and seconded by Mary Ann Waite to charge New York Life Insurance rep Edgar Cedeno and BUPA insurance rep Frieda Stein $1000 pesos per month for rent of office space at LCS.
Motion passed. Richard to notify them of this new policy.

Moved by Rick Feldmann and seconded by Mary Ann Waite to adopt new membership directory forms and procedures that Rick Feldmann wrote
Motion passed

Rick Feldmann discussed the new Employee Guidelines that are still being reviewed.

Nancy Creevan announced Jim Grant’s funeral at San Andres Church on Saturday September 6th at 4:30 and asked all board members to attend.
Jim was a major benefactor to the LCS Student Aid Program.

Nancy Creevan announced that we now have 3 new flags to replace the worn flags on the patio.  We will have a ceremony and invite the Degolado of Ajijic, the Canadian Air Force group plus the DAR and SAR to participate in the ceremony later this month.  The date will be announced later.

Nancy Creevan announced that the LCS Travel Club Committee will be meeting this month to finalize recommendations and will be making a report at the October Board meeting.

Richard Bailey discussed a letter of request from the University of Guadalajara asking for permission to film a documentary on the cultural differences in Ajijic between then and now.  They would like to interview “old-timers” and would like to film on Wed. September 10th.
We would receive a DVD copy.  The board was in agreement to this request.

Richard Bailey discussed his conversations with Lucy Velez facilitator for IMSS and Adriana Perez Flores from Ajijic Legal & Immigration. They have agreed to write up information about how our members can apply for IMSS, FM2 and FM3 themselves. These handouts will be available soon.

Moved by Richard Bailey and seconded by Mary Ann Waite to form a committee to develop ideas to replace bricks on the Snack Bar Patio.
It would be a fundraiser to “Buy a Brick”
Motion passed. Richard will chair this committee.

Nancy Creevan discussed the request by ACA to continue their lecture series at LCS past October.  The Board agreed to approve the request as long as their monthly donations are brought up to date and kept current.

Mary Ann Waite discussed the new PayPal feature on our website and reported that for the month of August we collected payment for 5 memberships.  $2824.75 pesos has been transferred to our account at Bancomer.  Issues are still being sorted out concerning membership data obtained from this new membership online process.

Nancy Creevan gave a report on the upcoming Country Fair that will be held on Saturday, October 25th.  The tickets should be printed soon for us to sell at LCS. Entrance fee is 50 pesos now or 100 pesos at the door. Christie Prine is organizing this event, which benefits the LCS Student Aid Program.

Nancy Creevan announced that the Membership Drive has been postponed to October 1st since we are still looking for a Membership Director and more volunteers to work in the new membership location next to the library reading room.

Mary Ann Waite discussed the tee shirts LCS is selling on the Patio and is looking into selling them on ebay and also on our own website.  The shipping costs to mail the shirts are also being looked into. (Shipping and handling charges will be paid by the buyer.)

Meeting adjourned at 2:00 pm.

Respectfully submitted by
Mary Ann Waite
LCS Secretary